Proof at a glance
Attorney‑run workflows • U.S. time‑zone coverage • Human + AI with QA
Trust/IOLTA reconciliation • Billing rescue & AR follow‑through
Secure VDI • MFA • NDAs/DPAs • Documented SOPs and SLAs
Problems We Solve
Missed revenue & high DSO
Time capture leaks, billing backlog, slow collections.
Overloaded attorneys.
Admin tasks crowd out billable work.
Trust accounting risk
Incomplete 3‑way reconciliations and audit readiness.
Docketing exposure.
Deadlines, hearings, and e‑filings need reliable coverage.
Tool sprawl.
Clio / MyCase / Practice Panther / Smokeball + QuickBooks / Xero – no time to standardize.
What you get
Clean, documented processes that scale.
Predictable monthly pods and SLAs.
Dashboards: utilization, cycle times, error rates, collections progress.
How It Works
Assess
30‑minute Discovery + free Trust Health Check (optional).
Pilot
14‑Day Intake & Docketing Pilot or Billing Diagnostic sprint.
Scale
Convert to a dedicated pod with weekly reporting and quarterly reviews.
Services
Virtual Legal Assistant Pods
Typical Scope
Tiers
Tooling
Outputs
Legal Accounting
Trust / IOLTA Compliance
Billing & Collections
Books & Close
Controller‑as‑a‑Service
Outputs
Pilots & Sprints
Trust Accounting Health Check (free):
14‑Day Intake & Docketing Pilot:
Billing Rescue (4–6 weeks):
Results We Aim For
Faster cash
DSO reduction within first 90 days
More revenue captured
Fewer timekeeping gaps and billing leaks
Lower risk
Trust/IOLTA reconciled monthly with audit‑ready evidence
Reliable calendars
On‑time docketing coverage and documented SOPs
Happier teams
Attorneys focus on legal work; operations run predictably
Security & Compliance
Access
Environment
Data Handling
People
Monitoring
Continuity
About Advox Services
We’re a Cebu‑based team built by an operating law firm and partnered with a Florida CPA who serves U.S. law practices. We combine:
Attorney‑designed workflows
for intake, docketing, e‑filing support, discovery, and documentation
CPA‑grade legal accounting
for trust compliance, billing, and month‑end close
Human + AI
delivery with audit trails and quality checks